General Information
How to obtain a police certificate
Introduction
If you want to immigrate, work or study in a foreign country , you and your dependants may have to provide police certificates when you submit your application for permanent residence. Visa offices may also request certificates from students and temporary foreign workers.
What is a police certificate?
A police certificate is a copy of your criminal record or a declaration of the absence of any criminal record. Police certificates are different in each country and territory and may be called police clearance certificates, good conduct certificates, judicial record extracts, rap sheet, arrest record etc. They are issued by police authorities or government departments and used by Citizenship and Immigration Canada (CIC) to prevent individuals who pose a risk to Canada’s security from entering the country.
Who needs a police clearance certificate?
In general, you and everyone in your family who is 18 years of age or over need to obtain a police certificate. You must obtain a police certificate from each country or territory where you have lived for six consecutive months or longer since reaching the age of 18.
The certificate must have been issued no more than three months before you submit your application.
If the original certificate is neither in English nor in French, submit both the certificate and the original copy of a translation prepared by an accredited translator with your application.
How to obtain a police certificate
In most cases, it is your responsibility to contact the police or relevant authorities and request the certificate. When doing so, you may have to:
• provide information or documentation such as photographs, fingerprints or your addresses and periods of residence in the country or territory; and
• pay a fee for the service.
To find out if you need a police certificate from a country or territory in which you lived consult the local authorities. You will find information on how and where to obtain police certificates, including police or government contact information. If this information is unavailable, contact the national police agency or the country's or territory’s embassy or consulate.
In some instances you may be required to Apostille or Legalise the Police
Extract From the Official SAPS Journal
No, this component does not have data processing systems that can pinpoint criminals as if by magic. If you are under that impression, you have been watching too many Hollywood-produced police series where all the necessary info seems to pop out at the mere press of a computer key. What this component can do, however, is offer invaluable support to investigating officers. This component also handles civilian-related duties such as issuing Clearance Certificates for South Africans who want to emigrate or work overseas.
Note from GMTM: If you look at the lead times for Police Clearance Certificates from the USA - the SAPS CRC does very well!!
The CRC Client Service Centre is responsible for:
A 24-hour service to all detectives and SAPS officials regarding information that is needed for investigation purposes.
All functions relating to the issuing of Police Clearance Certificates.
A 24-hour service to detectives and police officials regarding information needed for investigation purposes
Address on identity number (@ Immediately)
Criminal records and outstanding cases (@ Immediately)
Particulars concerning “Wanted Persons” (@ Immediately)
Opposing of bail (@ Immediately)
Photographs of suspects ( C26 )( * approximately 7 days )
Ownership of firearms / Testing of firearms (@ Immediately)
Passport and movement control (@ Immediately)
Particulars of parents / Birth certificates ( * approximately 21 days)
Particulars of present and previous marriages ( * approximately 21 days)
PERSAL / PERSAP / Particulars on serving SAPS members (@ Immediately)
Authenticity of ID / Article 212 Statements ( * approximately 7 days)
Ownership of vehicle / Testing of vehicles / Previous registration numbers (@ Immediately)
Tracing of fingerprints ( * approximately 7 days)
Tracing of telephone numbers ( Bell-Tel ) (@ Immediately)
* ( Approximate processing of requests in work days )
@ ( Immediately - If computer systems are on line )
An investigator can obtain information by means of the following methods:
Investigators can report in person at SAPS CRC; Client Service Centre; 1st Floor (Channel 7 or 8); Sanlam Plaza West Building; Schoeman Street 271, Pretoria. Telephonic assistance: investigators can use the following contact numbers:
( Code: 012 ) 393 3763 / 3764 / 3766 / 3768 / 3769. Sending the enquiry form to the CRC via fax: ( 012 ) 393 3764.
(Note to investigators: Please make sure that the correct enquiry forms as issued by the CRC Client Service Centre are used for enquiry purposes.)
The issuing of Police Clearance Certificates
People who want to emigrate or work overseas, often ask police officials how they should go about acquiring the necessary Police Clearance Certificates. The next time this question is directed at you, you can whip out the following knowhow.
For a Police Clearance Certificate to be issued, the CRC Client Service Centre needs a full set of the applicant’s fingerprints on an SAPS 91(a) fingerprint form, which can be obtained at any police station. The applicant’s full names, surname, SA identity number and place ( town and country ) of birth must also be completed on the SAPS 91(a) form. Make sure that a receipt for the relevant fees paid, is attached to the application.
All applications must be accompanied by a certified copy of the applicant’s identity document or passport.
Clear, definite instructions must be given (verbally or in writing) as to by which means (eg; via post) the certificate must be sent to the applicant after completion.
All Police Clearance Certificates are issued in English only.
No temporary Police Clearance Certificates can be issued.
If the Certificate must be posted to the applicant, make sure that the address on the application is correct. Check that the full postal address (postal code included) has been provided.
The CRC Client Service Centre sends completed Clearance Certificates by surface mail only. Arrangements for any other means (for example courier services) must be made by applicants themselves, and the applicants must bear all costs.
Should an applicant want to make use of a courier service, he/she must first establish whether the Clearance Certificate is indeed ready to be collected.
(Telephone numbers for enquiries: (012) 393 3712/3/4/5)
Should an applicant want to enquire about his/her Police Clearance Certificate, he/she must always have his/her SA identity number handy. (All applicants are registered according to their SA identity numbers.)
The period of validity of a Police Clearance Certificate differs from country to country. It is the applicant’s responsibility to confirm the period of validity at the relevant country’s embassy.
Applications for Police Clearance Certificates are kept for 9 months after the date of issue, thereafter they are destroyed (re-issues can only be done during the abovementioned 9 months.
Usually only children of 14 years and older require a Police Clearance Certificate. (Once again it is the applicant’s responsibility to verify this with the relevant country’s embassy.)
OFFICE HOURS :
7:30 - 16:00Monday to Friday (Closed on Saturday and Sunday)
The processing of Police Clearance Certificates takes approximately 28 work days.